Learn / Sample Email Templates

Sample Email templates

Review and use these email templates to communicate with estimators, project managers, and C-Level contacts.

New Quote 1: Insert project name in Body

Can you please accept our final clean proposal for STORAGEPROJECT, the proposal is attached.

New Quote 2: Insert project name in Body

We have reviewed the plans and compiled a comprehensive SCOPEOFWORK scope bid. We hope to be selected as the paint subcontractor for PROJECTNAME.

New Quote 3

I hope it’s not too late. Please find our final clean proposal attached for your consideration.

Quote Follow UP 1

Following up on the proposal we submitted, how does our price and scope of work look?  Are we in your budget?

Quote Follow-Up 2

I wanted to touch base regarding the proposal we sent over. I’m curious to know if the scope of work aligns with your expectations and if our price fits within your current budget?

Quote Follow-Up 3

Just checking in to see if you had a chance to review the proposal we submitted. Are there any details you’d like to discuss further, or does the pricing and scope fit your needs? We’re ready to move forward whenever you are.

Engagement - Interested in bidding

I wanted to check in and see if there might be an opportunity for us to assist with your final clean service. Could we schedule a time to visit the job site and meet your team?
Alternatively, if you could send over an updated set of plans, we’d be happy to provide a price estimate.

Introduction 1. focus on construction. itb list request

I’m with {COMPANY.NAME}, where we specialize in construction {COMPANY.SPECIALITY} services.

Do you need any additional information to include us on your invitation to bid list?

Thanks in advance,

Intro. We offer scope

Hello {CONTACT.FIRSTNAME},

I’m {COMPANY.PERSON} from {COMPANY.NAME}. We specialize in {COMPANY.SPECIALITY} and would love the opportunity to work on your upcoming projects.

Pre qualification 1. confirm that we are on your preferred vendor list

Hello {CONTACT.FIRSTNAME},

We are pleased to inform you that we are ready to submit competitive bids in the field of {COMPANY.SPECIALITY} as your preferred vendor.

To ensure that we don’t miss any new opportunities, I’d like to confirm that you have our latest contact information:

Invitation to Bid

Contact: {COMPANY.PERSON}
Email: {ESTIMATING.EMAIL}
Phone: {COMPANY.PHONE}

Company Name: {COMPANY.NAME}
Address: {COMPANY.ADDRESS},
{COMPANY.CITY}, {COMPANY.STATE}, {COMPANY.ZIP}

Trade: {COMPANY.SPECIALITY}
Working Regions: {COMPANY.WORKING.REGION}

Pre qualification 2. preferred vendor, sending your info

Hi {CONTACT.FIRSTNAME},

I’m {COMPANY.PERSON} from {COMPANY.NAME}. We would like to ensure our company is included on your preferred vendor list. Below are our invitation to bid contact details for your system:

Invitation to Bid

Contact: {COMPANY.PERSON}
Email: {ESTIMATING.EMAIL}
Phone: {COMPANY.PHONE}

Company Name: {COMPANY.NAME}
Address: {COMPANY.ADDRESS},
{COMPANY.CITY}, {COMPANY.STATE}, {COMPANY.ZIP}

Trade: {COMPANY.SPECIALITY}
Working Regions: {COMPANY.WORKING.REGION}

Thank you for your consideration.

Additional resources

Places to use email templates

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