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Contact Outreach email templates

Review and use these email templates to communicate with estimators, project managers, and C-Level contacts.

Introduction 1. focus on construction. itb list request

Hi {CONTACT.FIRSTNAME},

I’m with {COMPANY.NAME}, where we specialize in construction {COMPANY.SPECIALITY} services.

Do you need any additional information to include us on your invitation to bid list?

Thanks in advance,

{COMPANY.PERSON}
{COMPANY.PHONE}
{OUTBOUND.EMAIL}

{COMPANY.NAME}
{COMPANY.ADDRESS},
{COMPANY.CITY}, {COMPANY.STATE}, {COMPANY.ZIP}

Intro. We offer scope

Hello {CONTACT.FIRSTNAME},

I’m {COMPANY.PERSON} from {COMPANY.NAME}. We specialize in {COMPANY.SPECIALITY} and would love the opportunity to work on your upcoming projects.

Best regards,

{COMPANY.PERSON}
{COMPANY.PHONE}
{OUTBOUND.EMAIL}

{COMPANY.NAME}
{COMPANY.ADDRESS},
{COMPANY.CITY}, {COMPANY.STATE}, {COMPANY.ZIP}

Pre qualification 1. confirm that we are on your preferred vendor list

Hello {CONTACT.FIRSTNAME},

We are pleased to inform you that we are ready to submit competitive bids in the field of {COMPANY.SPECIALITY} as your preferred vendor.

To ensure that we don’t miss any new opportunities, I’d like to confirm that you have our latest contact information:

Invitation to Bid

Contact: {COMPANY.PERSON}
Email: {ESTIMATING.EMAIL}
Phone: {COMPANY.PHONE}

Company Name: {COMPANY.NAME}
Address: {COMPANY.ADDRESS},
{COMPANY.CITY}, {COMPANY.STATE}, {COMPANY.ZIP}

Trade: {COMPANY.SPECIALITY}
Working Regions: {COMPANY.WORKING.REGION}

Best regards,
{YOUR.NAME}
{YOUR.POSITION}
{YOUR.EMAIL}
{YOUR.PHONE}

Pre qualification 2. preferred vendor, sending your info

Hi {CONTACT.FIRSTNAME},

I’m {COMPANY.PERSON} from {COMPANY.NAME}. We would like to ensure our company is included on your preferred vendor list. Below are our invitation to bid contact details for your system:

Invitation to Bid

Contact: {COMPANY.PERSON}
Email: {ESTIMATING.EMAIL}
Phone: {COMPANY.PHONE}

Company Name: {COMPANY.NAME}
Address: {COMPANY.ADDRESS},
{COMPANY.CITY}, {COMPANY.STATE}, {COMPANY.ZIP}

Trade: {COMPANY.SPECIALITY}
Working Regions: {COMPANY.WORKING.REGION}

Thank you for your consideration.

Best regards,
{COMPANY.PERSON}
{COMPANY.NAME}
{COMPANY.EMAIL}
{COMPANY.PHONE}

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