Sample Email templates

Review and use these email templates to communicate with estimators, project managers, and C-Level contacts.

Miscellaneous-Quick

Can we help on this [project name] any way?

New Quote - Can you accept

Can you please accept our final clean proposal for [project name], the proposal is attached.

New Quote - Could you confirm

Could you confirm if this SCOPE quote fits within your budget and if the SCOPE hasn’t already been contracted out?

New Quote - Not too late

I hope it’s not too late. Please find our SCOPE proposal attached for your consideration.

New Quote - Hope you have finalized

I hope you haven’t finalized a final clean contractor for First Street Flats apartment complex in Rogers. Please let me know if you can accept the attached proposal.

New Quote Under-construction

I understand that [project name] is still under construction, and I hope you haven’t finalized a final clean contractor yet. I am submitting my bid now and would appreciate your consideration. Please let me know if you can accept the attached proposal.

New Quote Pre-construction

[project name] is currently in pre-construction, and we are bidding on the final cleaning ahead of the bid due date. We understand that cleaning is typically purchased toward the end of a project, but we have developed a price and scope of work based on the plans.

New Quote 4: Insert project name in Body

We have reviewed the plans and compiled a comprehensive bid. We hope to be selected as the subcontractor for [project name].

Quote Follow UP 1

Following up on the [project name] proposal we submitted, how does our price and scope of work look? Are we in your budget?

Quote Follow-Up 2

I wanted to touch base regarding the [project name] proposal we sent over. I’m curious to know if the scope of work aligns with your expectations and if our price fits within your current budget?

Quote Follow-Up 3

Just checking in to see if you had a chance to review the proposal or [project name]. Are there any details you’d like to discuss further, or does the pricing and scope fit your needs?

Quote Follow-Up 4

Have you made a decision on who will be awarded the contract?

Engagement - Interested in bidding

I wanted to check in and see if there might be an opportunity for us to assist with your final clean service at [project name]. Could we schedule a time to visit the job site and meet your team?

Alternatively, if you could send over an updated set of plans, we’d be happy to provide a price estimate.

Who is super, site visit

We would like to work on pricing of the final clean service for [project name] and wanted to see if you could let us know who the superintendent is. We’d like to coordinate a site visit to accurately assess and price the cleaning.

Historical Complete Job

[project name] was an old bid job and should now be complete. Since it’s in our area, I wanted to check if you have any other projects nearby where we could visit the site to confirm the final clean scope of work and pricing?

Introduction 1. focus on construction. itb list request

I’m with {COMPANY.NAME}, where we specialize in construction {COMPANY.SPECIALITY} services.

Do you need any additional information to include us on your invitation to bid list?

Thanks in advance,

Intro. We offer scope

Hello {CONTACT.FIRSTNAME},

I’m {COMPANY.PERSON} from {COMPANY.NAME}. We specialize in {COMPANY.SPECIALITY} and would love the opportunity to work on your upcoming projects.

Pre qualification 1. confirm that we are on your preferred vendor list

Hello {CONTACT.FIRSTNAME},

We are pleased to inform you that we are ready to submit competitive bids in the field of {COMPANY.SPECIALITY} as your preferred vendor.

To ensure that we don’t miss any new opportunities, I’d like to confirm that you have our latest contact information:

Invitation to Bid

Contact: {COMPANY.PERSON}
Email: {ESTIMATING.EMAIL}
Phone: {COMPANY.PHONE}

Company Name: {COMPANY.NAME}
Address: {COMPANY.ADDRESS},
{COMPANY.CITY}, {COMPANY.STATE}, {COMPANY.ZIP}

Trade: {COMPANY.SPECIALITY}
Working Regions: {COMPANY.WORKING.REGION}

Pre qualification 2. preferred vendor, sending your info

Hi {CONTACT.FIRSTNAME},

I’m {COMPANY.PERSON} from {COMPANY.NAME}. We would like to ensure our company is included on your preferred vendor list. Below are our invitation to bid contact details for your system: